Questions To Ask When Getting a Copier

Copiers come in a wide range of sizes, capabilities, and prices. A professional who occasionally makes a few, high-quality copies has different needs than a small business. While some features are costly, sometimes it is just a matter of asking the right questions and getting the model that can do what you want.

What is the monthly volume capacity?

Manufacturers design copiers and their parts for maximum monthly numbers of copies. Higher volume copiers have a more rugged construction. Using a copier for copy volumes beyond their design capacity will likely result in early breakdown.

How Much are the Copy Charges?

The purchase price of the copier is only one factor in the cost of making copies. Sometimes the high usage cost may even outstrip the cost of the copier. This cost becomes especially important for higher copy volumes.

How Quickly Does It Copy?

The speed of a copier consists of the time it takes to put out the first copy and the time per copy after that. If you frequently make single copies, the former can be important. Very high speeds are expensive and seldom required unless there is large number of staff or specific volume usage requirements.

How much does it cost to rent a copier?

To determine the rent price depends mainly on the type of copier you are looking for. There are other factors to consider, such as maintenance, repairs and upgrades. Here are some examples and comparison of the different prices:

Low end copiers (< 30 ppm) prices are the lowest per month.

High-volume copiers ( 30-40 ppm ) can be rent at mid-range pricing per month.

High-end copiers ( > 40 ppm) range is the most expensive and highest per month.

How much does a photocopying machine cost?

For new photocopying machines, a lower-end, colour-printing model will cost the lowest with the speed at 25 ppm and below. When purchasing these machines, do ensure that the companies provide full after-sales servicing which include major items required by a business-like toner, spare parts, maintenance and so on.

Can the Copier Fold and Staple?

Many copiers can also perform functions required for the production of material ready to be mailed out. They can print on both sides of a sheet of paper and then assemble, staple and fold sheets as required. These functions save time and are usually available as optional items.

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